EMR and practice management software for outpatient PT, OT and speech therapy
More patient time.Less clinic busywork.
Referrals, scheduling, therapy notes and billing preparation in one connected workflow, so your front desk, clinicians and billing team work from the same patient.
Prefer to look around yourself? Start a 14-day free trial. No card required.
Working in ArkCloud today: referrals, scheduling, signed notes, authorization tracking, charges and 837P claims. Sending claims to payers and receiving remittance needs a clearinghouse connection, which is built but not yet connected on this service. Integration status
Illustrative demo · synthetic patient
Physical therapy, illustrative demo with a synthetic patient. Stage 5 of 5: Billing readiness.
Visit status
Ready to bill
97110 · 2 timed units · 31 minutes · waiting for billing to post the charge
Referral
AcceptedMaria Reyes
Left knee, after ACL reconstruction
From: Orthopedic surgeon · Physical therapy
PT visit note · Maria Reyes
SignedStrength & range of motion
Knee flexion, left: AROM 0-118°
Strength & range of motion
Quadriceps, left: MMT 4/5
Mobility, transfers & gait
Gait training: Stairs / curbs
Illustrative demo · synthetic patient
Explore a sample clinic
Follow a patient through a clinic day.
Illustrative demonstration · synthetic patient
Maria Reyes · Physical therapy
Stage 1 of 5
Referral
A referral for physical therapy arrives, and accepting it creates the patient record and opens the PT episode of care in one step.
Maria Reyes
- Referred by
- Orthopedic surgeon
- Discipline
- Physical therapy
- Reason
- Post-operative rehabilitation, left ACL reconstruction
- Patient record created
- PT episode opened: Left knee, after ACL reconstruction
Now walk it yourself
Choose physical therapy, occupational therapy or speech-language pathology.
No sign-up or email. A fictional patient, simulated actions, and the real screens one click away.
Clinical documentation
From findings to the next step.
- 01
Findings
Right knee flexion 95° (active). Quadriceps 3+/5. Timed Up and Go 14.2 seconds.
Measured by the clinician at the evaluation and kept with the date it was taken.
- 02
Functional limitation
Descends stairs one step at a time with a rail; pushes up with both arms to rise from a low chair.
Documented by the clinician from what the patient reports and what was observed.
- 03
Treatment rationale
Limited knee flexion and quadriceps weakness may contribute to the stair and sit-to-stand limitations. Goal: 12 stairs step-over-step with one rail by week 8.
The clinician's reasoning, linking each finding to a documented limitation and a measurable goal.
- 04
Response
Visit 6: flexion 104° after warm-up; step-ups with cues to avoid hip hiking; pain 4/10 after, back to 3/10 with rest.
Recorded at the visit as it happened - tolerance is written down, never assumed.
- 05
Next step
Progress note, visit 12: flexion 112° (95° on the evaluation date). Stairs up step-over-step, down one at a time - goal partially met. Plan: progress to step-down training.
Compared against the earlier value with its date; the goal status is the clinician's.
Synthetic patient and invented values. The clinical wording is a draft awaiting review by a licensed physical therapist.
Written for each discipline: Physical therapy · Occupational therapy · Speech-language pathology
ArkCloud Rehab and ArkCloud RCM run the clinic. The same sign-in extends to Access, Care, Insights, Workforce as you grow.
How the products fit togetherFree clinic workflow assessment
Where does your clinic lose the most admin time?
Your result appears here.
Five questions, about a minute. You see the result straight away, with no email needed.
Switching and setup
Start on your own. Go live with us.
On your own
- 1Sign up and explore with fictional sample patients, no card required
- 2Invite your clinicians and grant each one their discipline and credentials
- 3Set up your services, fee schedules and each clinician's availability
- 4Work through the readiness checklist at your own pace
With our team
- A demo of your own workflow, from the referral you received this morning to the claim it becomes
- A walk through the readiness checklist with you before you go live
- A business associate agreement before any real patient data goes in
- Moving records from your current system, scoped with you as part of the contract
Accounts you connect
Billing insurers
A clearinghouse account, and enrollment with each payer you bill so claims can be sent electronically. Payer enrollment can take several weeks, so start it early; until it is done, claims are built and validated but not sent.
Eligibility checks
An eligibility vendor account with your own credentials before real-time eligibility can run.
Card payments
Your own Stripe account, connected to ArkCloud, before a patient can pay by card.
Reminders and messages
Email and text sending, which ArkCloud switches on once for the hosted service - there is nothing for your practice to set up. Until it is on, nothing is sent to patients.
Trust and evidence
Judge it by what you can check.
Your clinic's records stay your clinic's
Each organization's patients, notes and claims are walled off from every other organization's in the database itself, not only on screen, and ArkCloud will not start if that wall could be bypassed.
A second sign-in step for administrators
Administrators confirm each sign-in with a code from an authenticator app, and you can require the same for everyone in your clinic.
Signed notes stay signed
Once signed, a note can't be changed. A correction is added as an amendment with its reason, and the original stays readable.
A record of who did what
Actions in ArkCloud are recorded in an audit trail that can't be quietly edited: a removed or altered entry shows.
A business associate agreement is available before any patient data goes in. ArkCloud holds no SOC 2, HITRUST or PCI attestation and does not claim one.
Questions
What clinic owners ask first.
Which therapy disciplines does ArkCloud support?
Outpatient physical therapy, occupational therapy and speech-language pathology. Each discipline has its own note sections: PT records range of motion, strength and gait; OT records ADLs, upper-extremity function and orthoses; SLP records cued trials, speech sound probes and bedside swallow observations. A multidisciplinary clinic runs all three on one patient record.
What does the free trial include?
Fourteen days, no card required, with ArkCloud Rehab, ArkCloud RCM and the other generally available apps on one sign-up. The trial comes with fictional sample patients. Use sample or test data only until a business associate agreement is in place.
How does setup work, and what do we do ourselves?
You can sign up and explore on your own. To go live, an administrator adds your clinicians, grants each one their discipline and credentials (nobody can sign a note until that is done), and sets up services and fee schedules. The readiness checklist lists every step, and we walk through it with you on a demo call.
Can we bring data over from our current system?
ArkCloud has staged import tooling for patients, coverage, referrals, active episodes, diagnoses, authorizations and upcoming appointments, run as a dry run and reviewed before anything is committed. Historical notes and open balances are reported, not imported. Migration needs a business associate agreement first and is scoped with you as part of the contract.
Do claims go to payers from ArkCloud?
ArkCloud builds 837P professional claims from the charge lines and posts 835 remittance files you upload. Sending claims to payers and collecting remittance automatically need a clearinghouse connection, which is not configured on the hosted service today. The integrations page shows the current status of every connection.
What about eligibility checks, text reminders and card payments?
Each depends on a service you connect. Real-time eligibility needs a clearinghouse or Availity connection; until then, staff record what the payer stated. Text reminders are off by default and need consent recorded per patient. Card payments need your own payment account connected and are not live on the hosted service today.
How is AI used in documentation, and who reviews it?
AI drafting is optional. It rewrites only what the clinician recorded for that visit into note wording, on a model ArkCloud runs on its own private network. It does not diagnose or decide treatment, and a note containing AI-drafted text cannot be signed until the clinician confirms they have reviewed it.
How is pricing structured?
ArkCloud Rehab is $49.99 a month per organization. ArkCloud RCM, for claims and payments, starts at $499 a month, so a clinic using both pays $548.99 a month. Both start with a 14-day free trial, no card required. Larger organizations and contract onboarding are quoted.
See your clinic's workflow in ArkCloud.
Tell us your discipline and how your clinic runs. We usually reply within one business day to arrange a walkthrough of your own workflow.
14-day free trial of RCM, Rehab, Access, Care, Insights and Workforce. No card required.