Referrals, scheduling, OT evaluations, signed notes and charge capture on one record, with note sections written for occupational therapy rather than renamed physical therapy fields.
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In OT notes
Occupational therapy, on one record
ArkCloud Rehab keeps an occupational therapy practice on one record: the referral, the schedule, the evaluation and plan of care, each signed note and the charge that visit produces.
An occupational therapy episode gets its own note sections - the occupational profile, daily activities, upper-extremity function - rather than physical therapy fields under new names, and its visits offer an orthosis record that a physical therapy visit does not. Visits are released to billing only on a note signed by a clinician your administrator has granted occupational therapy.
Orthoses recorded as structured facts
Each orthosis fabricated, fitted, modified, repaired or discontinued: the device, the side, the material, when it is worn and how it fitted. Plus ADL and IADL training, fine motor work and caregiver training, in sections written for OT.
Read how it worksReferral to billing
Available
A referral opens an occupational therapy episode, the visit is booked and documented in occupational therapy sections, and the signed note releases the charge. ArkCloud RCM then builds the claim for your clearinghouse (clearinghouse built, not connected).
Every step, on the ArkCloud Rehab pageOccupational therapy evaluation codes
AvailableArkCloud knows 97165 to 97168 as the occupational therapy evaluation and re-evaluation codes. An evaluation code from another discipline on an occupational therapy episode is held, with the reason, until the code or the episode is corrected.
GO on Medicare lines
AvailableOn a Medicare line, GO is added to the charge from the episode's discipline. A line that already carries GP or GN is held for correction rather than changed.
Plan of care certification for Medicare
AvailableA Medicare visit is held out of billing until a certification of the plan of care covering its date of service is recorded. The initial evaluation is exempt, because it is what produces the plan.
One fictional OT patient, Grace Lin: return to self-care and work tasks after cast removal.
What one OT visit records
Illustrative sequence · synthetic data
Right wrist, after distal radius fracture (complete in this illustration)
Referred by: hand surgeon
Wrist hand orthosis, right · Fabricated · Low temperature thermoplastic · night-time
Upper-extremity function
Functional / ADL training: Activities of daily living
Daily activities (ADL/IADL) & participation
Fine motor / dexterity training
Upper-extremity function
Adaptive equipment / environmental modification
Adaptive equipment & environmental adaptation
97535 · Self-care / home management training
2 timed units · 28 minutes
Signed by a clinician granted occupational therapy
Then the visit can be released to billing
Available
Alongside the sections every note shares, evaluations and visit notes in an episode of occupational therapy carry these sections of their own. They are optional headings the clinician fills in or leaves out; none of them supplies a finding.
An episode can also record a specialty, which adds sections for that kind of practice. A specialty refines what an episode documents within its discipline. It may select additional sections; it never replaces the discipline's own, and a specialty this build does not recognise changes no document.
These specialty sections have not yet had clinical review for this product.
Made for OT
Orthoses, recorded as structured facts; Caregiver and family training; The visit, recorded by selection: The pick-list wording follows common practice and has not yet had clinical sign-off for this product. Anything it does not cover is written in the note as usual.
Available
On an occupational therapy visit, record each orthosis fabricated, fitted, modified, repaired or discontinued: the device, from a finger orthosis to an elbow wrist hand orthosis, the side, the material, when it is worn and how it fitted.
Available
Record who was trained, on what - technique, safety and supervision, or carrying the home program over - how much help the caregiver needed, and what you saw. The trained person is chosen from the people on the patient's record.
Available
Interventions such as functional and ADL training, fine motor and dexterity training, cognitive and perceptual training and adaptive equipment, with range of motion, manual muscle test grades and how the patient tolerated treatment. Nothing is filled in for the therapist.
Available
The KX modifier is suggested once a Medicare patient's yearly occupational therapy spending passes the threshold, counted separately from physical therapy and speech-language pathology. It is never added automatically, and timed units are checked against the 8-minute rule.
Questions
Everything ArkCloud Rehab does, with the status of each capability, is on the ArkCloud Rehab page. What it costs is on the pricing page, and a group running several clinics can read about ArkCloud for rehab groups.
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